What is an Export Health Certificate? How to Apply For It?

In international trade, ensuring the safety and quality of products is paramount. One critical document that plays a significant role in this process is the Export Health Certificate (EHC). This certificate helps assure that goods meet the health and safety standards required by the importing country. For exporters, particularly those in the food and agricultural sectors, understanding and obtaining an EHC is crucial. 

This blog will explain what an Export Health Certificate is, why it’s important, and the step-by-step process for applying for it.

What is an Export Health Certificate?

An Export Health Certificate (EHC) is an official document issued by the government of the exporting country. It certifies that the goods being exported meet the health and safety standards required by the importing country. The certificate assures that the products are suitable for human consumption or meet other specific safety criteria.

For example, if you’re exporting dairy products, an EHC would confirm that these products are safe to consume and comply with international safety standards.

In India, the Export Inspection Council (EIC) and Export Inspection Agencies (EIAs) are responsible for issuing these certificates. They ensure that products meet both domestic and international quality standards.

Why is an Export Health Certificate Important?

An Export Health Certificate is vital for several reasons:

1. Ensures Compliance: It ensures that your products comply with the health and safety regulations of the importing country.
2. Builds Trust: It helps build trust with international buyers by demonstrating that your products meet global standards.
3. Facilitates Trade: Many countries require an EHC for importing certain products. Without it, your shipment might be delayed or rejected.
4. Protects Consumers: It ensures that products are safe for consumption, which is crucial for maintaining public health.

Products Covered Under the EHC

The Export Health Certificate covers a range of products, especially those related to food and agriculture. Here are some examples:

• Fish and Fishery Products: Includes various types of seafood.
• Dairy Products: Such as milk, cheese, and yogurt.
• Egg Products: Includes processed egg items.
• Meat and Meat Products: Various types of meat including beef, pork, and poultry.
• Honey: To ensure it meets safety standards.
• Poultry: Includes chicken, turkey, and other birds.

Additionally, EIC provides certifications for products like:

• Basmati Rice and Black Pepper: Notified products.
• Coir, Tea, Auto Parts: Non-notified products.

Voluntary certification is available for other food and non-food items, including:

• Animal Casings
• Gelatin
• Crushed Bones

Who Issues an Export Health Certificate?

In India, the Export Inspection Council (EIC) is the official body responsible for issuing the EHC. The EIC is recognized globally and is known for maintaining high standards in export health certification. The EIC’s services include:

• Quality Assurance Systems: Installing systems in export units to ensure compliance with international standards.
• Consignment-Wise Inspection: Checking individual shipments for compliance.
• Food Safety Management Systems: Ensuring food processing facilities meet safety standards.

Export Inspection Agencies (EIAs) also play a crucial role. They issue EHCs based on the certifications provided by the EIC. The EIC and EIAs work together to ensure that Indian products are accepted worldwide.

How to Apply for an Export Health Certificate

Applying for an Export Health Certificate involves several steps. Here’s a simple guide to help you through the process:

1. Registration

Before applying, merchants must register on the EIC website. This is a one-time registration that allows you to access the EHC application system.

2. Submit an Online Application

Once registered, log in to the EHC application system using your username and password. Fill out the online application form with details about the export shipment.

3. Generate and Use Application Reference Number

After submitting your application, the system will generate a reference number. Keep this number for future reference and tracking the status of your application.

4. Submit Supporting Documents

Contact the nearest EIA office to submit the required documents. These typically include:

• Invoice
• Packing List
• Test Reports
• Fees Payment

You can submit documents at any EIA office, but it is recommended to go to the nearest one for convenience.

5. Approval and Certification

Upon receiving and reviewing the documents, the EIA will process the application. If everything is in order, an EHC will be issued.

6. Renewal and Re-Activation

If you are an approved establishment, your EHC services will be available throughout the validity of the approval. Once approval expires, your access will be disabled until it is renewed.

Documents Required for EHC

To obtain an Export Health Certificate, you need to provide several documents:

• Report of the Goods Intended for Export: A detailed description of the product.
• Commercial Invoice: Shows the sale price and terms.
• IEC Code: Import Export Code required for international trade.
• HS Code/HSN Code: Harmonized System Code for product classification.
• Copy of FSSAI License: For food products, showing compliance with safety standards.
• Insurance Application: Proof of insurance coverage for the shipment.
• Copy of Purchase Order: Proof of the transaction.
• Bank Reference Details: Verification of financial transactions.
• Letter of Credit: Document ensuring payment.
• Test Reports: Showing that the product meets required standards.
• Copy of Agreement/Contract: Between importer and exporter.

Details Included in the EHC

The EHC application includes:

• Certificate Reference Number
• Competent Authority Issuing the Certificate
• Name and Address of the Consignee
• Name and Address of the Consignor
• Country of Origin
• Country of Destination
• Region and Place of Origin
• Place of Loading
• Date of Departure
• Means of Transport
• Description of the Exported Item
• HS Code of the Item
• Number of Packages
• Net Weight
• Declaration About the Health and Fitness of the Item

Who Can Sign an Export Health Certificate?

For an approved establishment to obtain an EHC, it must have a username and password provided by the EIA. The head of the establishment must submit a written request on official letterhead to the EIA. Once processed, the EIA will liaise with the EIC to provide the necessary login credentials.

Conclusion

The Export Health Certificate is a crucial document for ensuring that your products meet the health and safety standards required by international markets. Obtaining this certificate involves a straightforward process, but attention to detail is essential. By following the outlined steps and providing the necessary documentation, exporters can facilitate smoother international trade and build trust with global buyers.

The EHC not only helps in compliance with international regulations but also boosts the credibility of your products in the global market. Understanding and properly managing this process can significantly impact the success of your export ventures.

If you’re planning to export products, especially food items, make sure to start the process of obtaining an Export Health Certificate well in advance. This will help avoid delays and ensure that your products are accepted in the international market, ultimately contributing to your business’s success.Also Read: Full List of Export Promotion Councils in India: Functions and Objectives