Simple Steps to File ISF for Importing Goods into the US

Filing the right paperwork is one of the most important steps when importing goods into the U.S. If the paperwork isn’t done correctly, the U.S. Customs and Border Protection (CBP) won’t allow the shipment to be released. One important document that needs to be filed is the Importer Security Filing (ISF). This is a form that any U.S.-based importer must submit to the CBP. It helps the CBP check and approve the shipment before it enters the country. Without this filing, the import process cannot be completed, and the shipment may be delayed or even stopped. So, it’s essential to get this done right.

What is ISF?

ISF, which stands for Importer Security Filing, is also known as “10+2.” This is a rule that requires importers or their agents to submit an online form to the U.S. Customs and Border Protection (CBP) when bringing goods into the U.S. by sea or ocean. The ISF form must be filed at least 24 hours before the ship leaves the last port before heading to the U.S. This rule helps CBP and the Department of Homeland Security (DHS) ensure the safety of cargo and identify any shipments that might be high-risk or illegal, such as those involved in smuggling.

It’s important to remember that ISF only applies to goods being shipped by sea or ocean. If the goods are being brought in by any other mode of transport, like by air or land, ISF is not required. Additionally, ISF is not needed for bulk cargo, which means large quantities of goods that are not packed in individual containers.

With ISF, the importer becomes responsible for the goods being brought into the country. Although ISF doesn’t decide whether the shipment can enter the U.S., CBP uses the information provided to assess the risk and make sure all the necessary documents are correct.

The ISF rule was officially introduced in 2008 and has been in effect since 2009. Before ISF, there was another rule called the SAFE Port Act, which was enforced in 2006. Under the SAFE Act, importers had to report and file cargo information even before the shipment was loaded onto the ship at the port of origin.

What is the Need For ISF? 

ISF is important because it helps the U.S. Customs and Border Protection (CBP) and the Department of Homeland Security (DHS) spot risky shipments that might be involved in illegal activities, like smuggling drugs or people into the U.S. By having this information before the ship arrives, CBP can check and keep the cargo safe and secure. This helps make sure that what comes into the country is safe and legal, preventing dangerous or illegal items from entering the U.S.

When to File ISF?

You must file the ISF before the ship carrying your goods arrives in the U.S. Specifically, you need to submit the ISF form at least 24 hours before the goods are loaded onto the ship at the foreign port where they are being shipped from. If you are dealing with break-bulk cargo, which is cargo that is not packed in containers, you must file the ISF at least 24 hours before the ship reaches the port in the U.S. where it will unload the goods. This timing helps ensure that the U.S. Customs and Border Protection (CBP) has the necessary information to check the cargo for safety and security.

Who is Responsible for Filing the ISF?

Filing the ISF is a must for every importer who is bringing goods into the U.S. The importer has to make sure the ISF is filled out correctly and submitted on time with all 10 required pieces of information. The shipping company or carrier is responsible for providing 2 additional pieces of information, called the “+2” data points.

If the goods are going into a Foreign-Trade Zone (FTZ), the person or company handling other customs and import paperwork is also responsible for filing the ISF. Basically, the importer handles most of the ISF details, while the shipping company provides some extra information.

Types of ISF Filings

When importing goods into the U.S., there are two main types of ISF (Importer Security Filing) filings: ISF 10+2 and ISF 5. Here’s a simple guide to understand each one:

ISF 10+2

ISF 10+2 is the more detailed type of filing and covers 10 pieces of information plus 2 additional data points provided by the shipping company. Here’s what you need to include:

• Seller’s Name and Address: Who is selling the goods? You get this info from the commercial invoice.
• Buyer’s Name and Address: Who is buying the goods? Update this info if the buyer changes during transit.
• Importer of Record EIN/IRS Number: This is the number for the party responsible for paying duties and taxes.
• Ultimate Consignee EIN/IRS Number: This is the number for the U.S. company receiving the goods.
• Manufacturer’s Name and Address: Who made or supplied the goods? This could be the final producer or the supplier.
• Ship to Name and Address: Who will receive the goods once they are cleared by customs?
• Country of Origin: Where were the goods made or produced?
• Harmonized Tariff Schedule (HTS) Number: This helps classify the goods.
• Container Stuffing Location: Where were the goods loaded into the container?
• Consolidator Name and Address: Who packed the container?

Additional Data Points (from the shipping company)

• Vessel Stow Plan: A map showing where containers are placed on the ship. Helps CBP find risky shipments.
• Container Status Messages: Updates on the container’s location and contents.

You also need to include the House Bill of Lading and Master Bill of Lading numbers.

ISF 5

ISF 5 is a simpler filing used for certain types of cargo: Foreign Cargo Remaining Onboard (FROB), Immediate Export (I.E), and Transportation and Exportation (T&E) Cargo. Here’s what it includes:

• Booking Party: Who booked the cargo space?
• Foreign Port of Unlading: Where the goods are unloaded from the ship in the foreign country.
• Place of Delivery: Where the goods will be delivered once they reach their final destination.
• Ship to Party: Who will receive the goods after they clear customs?
• HTS Number: This helps classify the goods.

Understanding these requirements helps ensure your import process goes smoothly and complies with U.S. regulations.

How to File ISF Online?

Filing ISF (Importer Security Filing) online is an important step to ensure your imported goods meet U.S. security requirements. Here’s a simple guide to help you through the process:

1. Gather the Required Information

Before you start, you need to collect all the necessary information. This will help you avoid any problems when filing your ISF. Here’s what you need for each type of ISF:

For ISF 10+2 (Containerized Cargo):

Submit this information at least 24 hours before the cargo is loaded onto the ship:

• Manufacturer’s Name and Address
• Seller’s Name and Address
• Buyer’s Name and Address
• Container Stuffing Location
• Consolidator’s Name and Address
• Importer of Record Number or FTZ Applicant Number
• Consignee Number
• Ship-to Party’s Name and Address
• Country of Origin
• Commodity Harmonized Tariff Schedule (HTSUS) Number

For ISF 5 (Special Cargo):

Submit this information at least 24 hours before the cargo is loaded:

• Booking Party’s Name and Address
• Ship-to Party’s Name and Address
• Commodity HTS Number
• Foreign Port of Unlading
• Place of Delivery

Additional Information from the Carrier (within 48 hours of departure):

• Vessel Stow Plan
• Container Status Messages

Make sure to include the lowest bill of the leading number for reference.

2. Submit Your ISF Online

Once you have all the information, you need to file it online. Here’s how:

• Use the Automated Broker Interface (ABI) in the ACE Portal: This is the main online system for filing ISF with CBP (U.S. Customs and Border Protection).
• Or Use a Certified Partner: You can also file through a third-party service provider approved by CBP. You will need a special code to file: either a SCAC code for ACE Portals or an ABI filer code.

The online portal helps you:

• Edit your information if needed
• Check for errors
• Track the status of your ISF filing

3. Check the Status of Your Filing

After submitting your ISF, keep an eye on its status. If everything matches correctly with the Automated Manifest System (AMS), CBP will accept your ISF. If there are errors, CBP might reject it. This can lead to penalties, delays, and other issues with your cargo.

By following these steps, you can ensure that your ISF filing is done correctly and avoid any complications with your import.

Also Read: How To Start Import Export Business In India: The Complete Guide

Things to Remember When Filing ISF

Filing your Importer Security Filing (ISF) correctly is very important. Here are some key points to keep in mind:

Penalties for Mistakes

If your ISF is incorrect, incomplete, or late, CBP (U.S. Customs and Border Protection) can fine you between $5,000 and $10,000 for each mistake.

No ISF Means No Unloading

If your goods arrive at the U.S. border without an ISF filed, CBP can refuse to unload them. If the goods are unloaded without authorization, they might be seized.

Filing ISF Yourself

If you decide to fire your agent and file the ISF yourself, you must contact the CBP Client Representative. Ask them to cancel the original filing so you can file it again on your own.

Cargo Inspection

CBP and other agencies can inspect your cargo when it reaches a U.S. port. If there are problems with your ISF, you could face fines.

No More ‘Three Strikes’

The old rule that gave you three chances to fix ISF mistakes before facing penalties has been changed. Now, mistakes will start costing you money right away.

By keeping these points in mind, you can avoid problems and ensure your ISF filing goes smoothly.

Conclusion

Filing your Importer Security Filing (ISF) correctly is crucial for a smooth import process into the U.S. Make sure to gather all the required information and submit it online before the ship leaves the foreign port. Keep track of your filing status and remember that mistakes can lead to fines or delays. By following these simple steps and keeping the key points in mind, you can help ensure your shipment arrives without any issues.
Also Read: Import: Definition, Example, Tips and More